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Grade XI IT(802)
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Ch3-Office Automation Tools
School Revise · Class 11 Information Technology · Chapter 3
Office Automation Tools
Code 802, Class 11. Office tools help us write, calculate, present and communicate. Here we meet the main tools and their uses.
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What this chapter is about
Office automation tools are programs that do everyday office work: writing documents, working with numbers, making presentations and sending email.
1. Word processor and spreadsheet
A word processor makes text documents (letters, reports). A spreadsheet works with numbers in a grid, using formulas and functions like SUM and AVERAGE.
2. Presentation and email
Presentation software makes slides to show ideas. Email sends messages, and a calendar keeps appointments. These tools help people work together.
3. Why office tools
Office tools make work faster, neater and easier to share, and they are used in almost every job.
Practise with the interactive
Explore the idea by tapping. The interactive opens right here in the lesson.
Practice set A, multiple choice
1. Which tool makes text documents?
A word processor.
2. Which tool works with numbers in a grid?
A spreadsheet.
3. Which tool makes slides?
Presentation software.
4. Which tool sends messages?
Email.
Practice set B, short answer
1. What is a word processor used for?
Making text documents such as letters and reports.
2. What is a spreadsheet used for?
Working with numbers in a grid, using formulas and functions.
3. Name any two office automation tools.
Word processor, spreadsheet, presentation, email. [any two]
Quick summary
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Office automation tools do everyday office work. A word processor makes text documents, a spreadsheet works with numbers using formulas, presentation software makes slides, and email sends messages while a calendar keeps appointments. These tools make work faster, neater and easier to share. |
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These free Class 11 Information Technology (Code 802) notes explain office automation tools, the word processor, spreadsheet, presentation software and email, and their everyday uses with worked examples and practice, for CBSE students across India and the Gulf including the UAE, Saudi Arabia, Qatar, Oman, Kuwait and Bahrain.
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